Digital Asset Register
Every valve. On the record. Always current. Register every Thermostatic Mixing Valve in your facility — location, make, model, serial number, installation date, valve type and last service date. Searchable, sortable and instantly accessible from any device.
What you get
- Complete TMV register across one site or your entire portfolio
- Searchable by location, valve type, service status or overdue date
- Bulk import of existing assets from spreadsheets
- QR code tagging — scan a valve to pull its full record
- Asset history — every service, test and record per valve
Healthcare alignment
AS4032.3 requires accurate documentation of every TMV asset in a facility. NSW Health ICT vendor policies require that production data — including asset records — is held within Australia and never exported for testing or development.
TracValv's asset register is stored within Australia and meets both requirements.
Service Scheduling
Never miss a service interval again. TracValv automatically calculates service due dates for every registered TMV based on AS4032.3 requirements. Alerts go out to facility managers and assigned plumbers before a valve becomes overdue — not after.
What you get
- AS4032.3-aligned service intervals set automatically on registration
- Tiered alerts at 30, 14 and 7 days before service is due
- Overdue valve escalation to facility managers
- Service assignment to specific plumbers or contractors
- Calendar view of upcoming services across all sites
- Share service schedules with external plumbing firms
Healthcare alignment
AS4032.3 mandates defined service intervals for TMVs in healthcare premises. The Royal Commission into Aged Care Quality and Safety identified failures in scheduled maintenance documentation as a systemic risk.
Automated scheduling removes the manual dependence on individual memory or paper systems — and creates a verifiable, timestamped record that services were completed on time.
Temperature Logging
Replace paper temperature record sheets with digital logging captured in the field. Plumbers record temperature tests directly in TracValv at the point of service — results are timestamped, stored automatically and instantly available for audit.
What you get
- In-app temperature recording at point of service
- Hot and cold outlet temperatures captured per valve per service
- Automatic timestamp and technician attribution on every record
- Out-of-range alerts — flags values outside AS4032.3 thresholds
- Historical temperature trend data per valve
- Records sync instantly to the facility dashboard
Healthcare alignment
AS4032.3 requires documented temperature performance records for every serviced TMV. Under APP 11, healthcare facilities must take reasonable steps to protect health-related records from misuse or loss.
Paper temperature logs are inherently vulnerable — they can be lost, damaged, illegible or simply not completed. TracValv's digital records are encrypted, backed up daily and permanently associated with the specific valve and technician.
Audit Reporting
Generate a complete AS4032.3 compliance report for your facility in under two minutes. TracValv compiles your full asset register, service history, temperature logs and maintenance records into a professional, formatted report — ready for any auditor.
What you get
- One-click AS4032.3 compliance report generation
- Reports cover full asset register, service history, temperature records, overdue valves and contractor log
- Exportable as PDF — ready for ACQSC or state health departments
- Custom date-range reporting for any period
- Multi-site consolidated report across your entire portfolio
- Report version history — every generated report archived
Healthcare alignment
The Aged Care Act 2024 requires registered providers to demonstrate compliance with strengthened quality and safety standards, including maintenance and water safety documentation, to the Aged Care Quality and Safety Commission.
State health departments conduct periodic facility audits where TMV documentation is reviewed. TracValv's one-click reports are structured specifically to meet these assessment requirements — reducing audit prep from days to minutes.
Multi-Site Management
One login. Every site. Total visibility. Portfolio managers, compliance officers and group operations teams get a single dashboard view of compliance status across every site — without logging into multiple systems or chasing spreadsheets.
What you get
- Portfolio compliance dashboard with RAG status across all sites
- Site-by-site drill-down from the portfolio view
- Cross-site overdue valve alerts — every at-risk valve in your network
- Portfolio audit report — consolidated compliance across all sites
- User management across sites without separate logins
- Scales from 2 to 200+ sites on a single account
Healthcare alignment
Large aged care groups and hospital networks are responsible for AS4032.3 compliance across every facility they operate. The inability to get a real-time portfolio view is one of the most significant compliance gaps in multi-site operations.
TracValv's multi-site dashboard gives group compliance officers the visibility required to manage obligations at scale — and to demonstrate that oversight to accreditation and regulatory bodies.
Plumber & Contractor Access
Your plumbers in the platform, in real time. TracValv gives licensed plumbers and service contractors role-based mobile access to complete and record their work directly on site. No paper dockets. No emailing records back. No double-handling.
What you get
- Mobile-optimised contractor access — works on any phone or tablet
- Contractors only see and update valves assigned to them
- Job completion sign-off with digital signature
- Real-time service record sync to the facility dashboard
- Contractor performance log — completion rates and time to service
- No limit on assigned plumbers per facility
Healthcare alignment
NSW Health ICT vendor compliance policies require that patient and facility data is accessed only by authorised personnel with documented, auditable access controls.
TracValv's role-based contractor access ensures every action taken by a plumber or contractor is authenticated, attributed and logged — creating the verifiable access record health ICT policies require.
Compliance Alerts
Proactive. Automated. No gaps. TracValv watches your compliance so you don't have to. Automated alerts go to the right people at the right time — before a valve goes overdue, before a temperature falls outside range, and before a service lapses.
What you get
- Upcoming service alerts at 30, 14 and 7 days before due
- Overdue escalation alerts to facility manager and operations
- Out-of-range temperature alerts flagged immediately on logging
- Contractor non-completion alerts when jobs aren't done by due date
- Portfolio-level weekly compliance status digest
- Notifications via email and in-app — configurable per user role
Healthcare alignment
AS4032.3 and the Aged Care Act 2024 both require facilities to actively manage and maintain TMV compliance — not simply react to failures.
TracValv's alert system supports a proactive compliance model, replacing the reactive discovery of lapsed services at audit time with structured, documented, pre-emptive notification.